Location:
MD, United States
Production Type:
Entertainment jobs & Crew
Job Type:
Staff / Crew
Required Skill:
Videography
In this role, your primary focus will be supporting the Annual Meeting (a city-wide meeting with 10k+ attendees from around the world, 16+ concurrent sessions, and special events over 5+ days) and other smaller meetings and events for the Association for Research in Vision and Ophthalmology (ARVO). ARVO is the world's largest and most respected international organization devoted to advancing research in vision and ophthalmology. The ARVO Annual Meeting is the premier gathering for eye and vision scientists at all career stages, students, and those in affiliated fields to share the latest research findings and collaborate on innovative solutions.
Reporting to the Chief Officer of Meetings and Community Engagement and working closely with the Senior Director of Programming, you will manage several core components of planning the meeting and provide operational support on-site. Your work will be cyclical, with some periods of fast-paced, high-intensity work. Working closely with the Chief Officer of Meetings and Engagement while you come up to speed, you will own the complex Ancillary Event process, manage ARVO-sponsored social events, and provide tracking, administrative, and logistical support (including speaker management) for the Annual Meeting. During off-cycle times of the year, you will manage the invited component of the meeting.
This role works across the organization and requires a great deal of accuracy, coordination, attention to detail, critical thinking, sound judgment, and the capacity to manage multiple projects efficiently to completion. This is an opportunity to take your organizational, communication, and project management skills to the next level.
How You’ll Make an Impact
You will support the team to ensure the success of the Annual Meeting and associated events by preparing timelines, maintaining the internal Teamwork project plan, updating internal staff and external partners, managing invited session proposals and speakers, and coordinating supplies and shipments. Major responsibilities include:
Annual Conference Support
Annual Conference Logistics
Annual Conference Program Development & Speaker Management
Work Environment, Salary, and Benefits
* Manager-level candidates are encouraged to apply; salary will be commensurate with experience. Certified Meeting Professionals (CMPs) are encouraged to apply.
Qualifications
About Us
The Association for Research in Vision and Ophthalmology (ARVO) is the largest and most respected eye and vision research organization in the world. Our members include nearly 12,000 eye and vision researchers from over 75 countries. Our mission is to advance research worldwide into understanding the visual system and preventing, treating, and curing its disorders.
To Apply
We encourage you to apply even if your experience is not a 100% match with the position description; we will consider people from a variety of backgrounds and career experiences.
Use the "Apply" button on this page or simply email your resume to Lilly Khan at [email protected] with “ARVO – Senior Coordinator #2023-2814 SA” as the subject of the email.
Job responsibilities are similar to the following positions: Meeting Assistant, Program Coordinator, Education Specialist.
Staffing Advisors is committed to reducing bias in every aspect of the hiring process. We have long recommended a competency-driven approach to hiring. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law.
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