Our client a Broadcasting Entertainment Company is seeking a Event Coordinator to join their team in a full time capacity. Job Description <ul><li>Understand requirements for each event</li><li>Plan event with attention to financial and time constraints</li><li>Book venues and schedule speakers</li><li>Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost</li><li>Negotiate with vendors to achieve the most favorable terms</li><li>Hire personnel</li><li>Manage all event operations (preparing venue, invitations etc.)</li><li>Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards</li><li>Oversee event happenings and act quickly to resolve problems</li><li>Evaluate event’s success and submit report</li></ul> You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
 Career Group

Event Coordinator - Broadcasting Entertainment Company

Our client a Entertainment Company is seeking a Social Media Manager to join their team in Miami, FL. Job description <ul><li>Using social media marketing tools to create and maintain the company’s brand</li><li>Working with marketing professionals to develop social media marketing campaigns</li><li>Interacting with customers and other stakeholders via the company’s social media accounts</li><li>Analyzing the company’s digital marketing plan and social media strategy and identifying strategic weaknesses and making recommendations for improvements</li><li>Researching social media trends and informing management of changes that are relevant to the company’s marketing activities</li><li>Setting key performance indicators (KPIs) for social media campaigns, such as targets for a certain number of shares or likes and measuring a campaign’s performance against the KPIs</li></ul> You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
 Career Group

Social Media Manager - Entertainment Company

A successful and dynamic software development firm is seeking to hire an outstanding Personal Assistant to provide high level support to their Co-Founders. In this role it will be crucial to juggle multifaceted needs with ease, including household and financial management, travel organization, complex personal calendars and appointments, personal wellness goals, overseeing staff, event planning, and more! If you are a thoughtful candidate with an excellent sense of the San Francisco cultural scene and seek to partner with an incredible pair of founders, we would like to hear from you! ***This is a hybrid role, with the Co-Founders’ homes located in San Francisco. Responsibilities<ul><li>Conduct project management for various sectors of house needs, including high level tasks as well as daily needs (such as errand running, meal planning, personal appointments, etc.).</li><li>Arrange global travel and manage respective transportation, hotels, events, and itineraries for the Executives and extended family.</li><li>Assist the Executive Assistant of the Co-Founders as needed, collaborating with high efficiency to ensure seamless schedules.</li><li>Collaborate with principles in various capacities, including planning events with thoughtful and design-oriented eye, choosing gifts in a personal and professional realm, and more.</li><li>Coordinate personal appointments such as those pertaining to physical as well as mental health, assisting principles with achieving wellness goals.</li><li>Engage in general household management (overseeing of household staff, deliveries, vendors, etc.).</li><li>Keep financial matters organized and assist principles with maintaining systems to optimize tracking expenses.</li><li>Ability to coordinate high-profile events and interface with prominent figures across the tech, business, and entertainment sectors.</li></ul> Requirements<ul><li>8-10+ years of personal assistance work, experience in supporting high profile principles in the entertainment and tech space is a plus!</li><li>Able to jump into role and hit the ground running, providing dynamic and thoughtful insights into how to optimize the role and best support the principals.</li><li>Outstanding attention to detail, ability to adapt to the Executive’s preferences, and have the ability to be a few steps ahead.</li><li>Well-honed communication skills.</li><li>Comfortable moving at a very fast pace, with consistent energy and a motivation to provide high-quality support.</li><li>Candidate should be comfortable with some travel if needed.</li></ul> Salary Range$180K - $250K base with equity and benefits. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
 Career Group

Personal Assistant

High-Level Executive Assistant Positions | Fortune 500 Companies | Temporary and Temp-to-Hire Opportunities | $40-$50/hour DOE | Los Angeles, CA Our top clients clients in the Entertainment, Creative, and Finance sectors are currently in search of Executive Assistants for both temporary and temp-to-hire positions to complement their teams in Los Angeles, California. These roles involve direct interaction with clients, requiring you to manage a diverse array of administrative projects while offering crucial assistance to Senior Leaders and C-Suite Executives. Responsibilities: <ul><li>Provide high-level administrative support and assistance to assigned leadership staff</li><li>Manage and maintain logistical aspects including heavy scheduling, calendaring, and supporting internal and external meetings as necessary</li><li>Booking travel, both international and domestic</li><li>Administering ad hoc project assistance as needed</li></ul> Requirements: <ul><li>3-5+ years of related experience required in working in an executive assistant role supporting C-Level executives</li><li>Bachelor’s degree preferred</li><li>Experience with heavy calendaring/scheduling and booking domestic/international travel</li><li>Proficiency with MS Office Suite</li><li>Please submit your resume to apply.</li></ul> Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
 Career Group

Executive Assistant

House Manager A high-profile family in the entertainment sector is seeking an experienced House Manager to run the day-to-day at their Upper East Side home and work with their household staff, an additional House Manager, and Managers across other residences. This is a very warm, private, and collaborative household. The role requires a positive, hospitality-focused attitude, no job too small mentality. Hours: 1pm – 9pm – afternoon/evening shift. **They have another House Manager who has been with them for a long time who runs the morning shift. This House manager will train the new hire – they work together very closely. Location: Upper East Side, NYC Salary range commensurate with experience: $100-140k range + great benefits Qualifications & responsibilities include:-Looking for 5-10 years of experience - need someone who has fully managed a house before, who understands an HVAC system, how to work with contractors and vendors, etc. -Must have a driver’s license -Bilingual in Spanish preferred, not required -Must understand discretion – someone who can figure out how and when to approach the principals and learning how to work with everyone correctly -Someone who is really on top of everything- someone who can say “those drapes haven’t been cleaned for 4 years? Let’s get that done” -someone proactive who can take charge without having to be given every task -Someone who is savvy and can think on their feet -Someone who can understand a Smart Home – with AV, etc. -The family entertains a lot - they hire additional service, but this person is going to be helping, so any butler/hospitality experience would be helpful -Must have a great personality, warmth, etc. -The role is really managing everything in their household and household staff Please send your resume in to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 Career Group

House Manager

Administrative Assistant Positions | Top Companies Nationwide! (Temp/Temp-Perm) | $25-35 an hour | Los Angeles, CA Our Top Clients within the Entertainment, Creative, and Finance industries are seeking a mid-level Administrative Assistant on a temp, temp to hire basis to join their team in Los Angeles, California. These are client facing roles, where you will be taking on a variety of administrative projects. Responsibilities:<ul><li>Organizing important documents, prepare reports, distribute emails, manage schedules, and offer general support to other employees</li><li>Provide high-level administrative support and assistance to assigned leadership staff</li><li>Perform clerical, administrative, and office tasks</li></ul> Requirements:<ul><li>Proven experience as an Administrative Assistant or an Office Administrative Assistant</li><li>Bachelor’s degree preferred</li><li>Experience with heavy calendaring/scheduling and booking business travel</li><li>Proficiency with MS Office Suite</li></ul> Please submit your resume to apply. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
 Career Group

Administrative Assistant

Executive Assistant to Partner - Boutique Entertainment Law Firm - $90-110K Hybrid opportunity with paid overtime and excellent benefits! A well-known entertainment law firm located on the Westside of Los Angeles is looking for an organized and dedicated Executive Assistant to join their team. The ideal candidate has experience providing high-level administrative support and a background in entertainment. This is an excellent opportunity for someone looking for a long-term fit in a creative environment. Requirements:<ul><li>Experience in entertainment</li><li>Tech-Savvy </li><li>Organized, efficient, and proactive</li><li>Strong research, writing, and editing skills.</li></ul> Please submit your resume for consideration! We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. This role is based on-site in Los Angeles, CA; local candidates, please apply only.
 Career Group

High Level Executive Assistant Positions // Fortune 500 Companies // Temp, Temp- Hire // $40-50 an hour DOE // Los Angeles, CA Our Top Clients within the Entertainment, Creative, and Finance industries are seeking Executive Assistants on a temp and temp-to-hire basis to join their team in Los Angeles, California.These are client-facing roles, where you will be taking on a variety of administrative projects, providing support to Senior Leaders and C-Suite Executives. Responsibilities: <ul><li>Provide high-level administrative support and assistance to assigned leadership staff</li><li>Manage and maintain logistical aspects including heavy scheduling, calendaring, and supporting internal and external meetings as necessary</li><li>Booking travel, both international and domestic</li><li>Administering ad hoc project assistance as needed</li></ul> Requirements: <ul><li> 3-5+ years of related experience required in working in an executive assistant role supporting C-Level executives</li><li>Bachelor’s degree preferred</li><li>Experience with heavy calendaring/scheduling and booking domestic/international travel</li><li>Proficiency with MS Office Suite</li><li>Please submit your resume to apply.</li></ul> Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
 Career Group

Top Entertainment Firm has an immediate opening for an Executive Assistant. The ideal candidate will have an assertive approach and be well-versed in creating organization and flourishing in a fast-paced, creative work environment. This is an excellent opportunity for someone interested in working alongside a close-knit, experienced and talented team in their day-to-day initiatives in supporting a top Executive. Responsibilities:<ul><li>Manage a complex calendar involving detailed travel coordination and planning</li><li>Handle all communication for the principal’s business and personal affairs</li><li>Establish strong relationships with key internal and external partners</li></ul> The ideal candidate:<ul><li>5+ years of experience of experience supporting C-Suite executives</li><li>Demonstrated professionalism and ability to handle several competing tasks</li><li>Project coordination and scheduling experience</li><li>Outstanding communication and organizational skills</li><li>Independent and effective decision-making skills</li><li>Highly adaptable and discreet workstyle, with a calm and professional demeanor</li><li>Willing to be on-site 5 days/week</li></ul> This role is based on-site in Los Angeles, CA; local candidates, please apply only.
 Career Group

Our client, a top Entertainment law firm, is seeking a dedicated and experienced Executive Assistant / Legal Assistant to join their team to support a busy Partner with a VIP client roster. This is a multi-faceted role that requires an organized and diligent professional with strong communication and technical skills. You'll engage heavily with VIP individuals and handle a range of highly sensitive and complex legal contracts, documents, and ensure timeliness and accuracy from start to finish. The position will involve heavy client communication, email management, project coordination, facilitating the document review and contact process, as well as liaising with a range of inside and outside industry contacts. The right candidate has a professional and personable attitude with superior communication skills and is seeking a long-term fit as an Executive Assistant within a top team. You'll be in a very visible role with considerable responsibility which requires a top level communicator, someone passionate and knowledgeable about the entertainment industry and who truly enjoys being a go-to-resource. Qualifications:<ul><li>Minimum of 5 years of experience in an administrative role within entertainment ( must have agency or studio experience in business/legal affairs)</li><li>Bachelors degree from a top university</li><li>Thorough understanding of MS Office, Google Suite and especially Outlook</li><li>An ability to succeed in a demanding, fast-paced capacity</li><li>Willingness to adapt to changing responsibilities and expectations</li><li>Professional and refined communication skills</li><li>Ability to anticipate needs and be proactive</li><li>High degree of accountability</li></ul> This is a great opportunity to partner with a top Executive and a stand-out team highly regarded and respected in their industry. Please submit your resume to be considered. Salary Range: 75K-80K base, plus overtime eligible, bonus, and 100% paid health benefits.We offer a hybrid work schedule, 3-4x in office with 1-2 days work from home. This requires flexibility as needed should things change in office. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
 Career Group

Executive Assistant in CA by Career Group

Career Group