Executive Assistant, Brand & Strategy in CA by Full Picture

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OPEN POSITION 
Executive Assistant, Brand + Strategy

REPORTS TO 
EVP, Brand + Strategy

THE COMPANY
Full Picture is an award-winning, bi-coastal agency with a team of highly creative individuals who live and work at the crossroads of fashion, beauty, entertainment, and technology. As an agency, we forecast trends, identify key moments, and capture the public’s interest to bring our clients’ ideas to life.

Overview:
The Executive Assistant position is both creative and provides comprehensive support to a senior executive in the company’s consulting division. The ideal candidate should have 2-3 years of experience and must be a confident communicator, problem solver and demonstrate a level of maturity, discretion, and presence necessary to work with all levels of executives and personality types. Candidate must be particularly well-organized, detailed-oriented, flexible, and able to work independently and within a team, and enjoy the challenges of supporting a busy division. Must respond expeditiously to diverse assignments, take responsibility for tasks from beginning to end, and consistently operate with a sense of urgency without losing sight of the details.

The ideal candidate will demonstrate the ability to interact with staff, clientele, and all external contacts—in a fast-paced environment, sometimes under pressure, proactive, resourceful and efficient, with a high level of professionalism and confidentiality—critical to this role. Unflappable loyalty, a strong sense of commitment, and the ability to manage highly sensitive/confidential information with unwavering discretion is also essential.

Responsibilities

Responsible for administrative support including scheduling meetings, calls, booking travel, processing time cards, meeting prep, and helping to coordinate logistics for events + various other meetings
Handle daily operational activities of the department including reading relevant papers / publications and flag articles of interest
Research and create any necessary prep materials for executive
Help conceptualize ideas and create materials for client projects
Monitor trends on social media
Take detailed notes for all calls with clear next steps for executive
Track all project deliverables; assuring projects are completed on time
Communicate and work with internal teams to gather data/information and manage expectations
Draft slides, meeting notes and documents for executive
Demonstrates an understanding of client businesses and key industries
Demonstrates basic familiarity with different marketing channels, strategies, tools, trends and overall best practices

Office Responsibilities:

Help open the office on Tuesdays and Thursdays, or as needed
Greet all guests, messengers, and clients with a bright and friendly disposition
Monitor, order and stock all office / kitchen supplies
Act as primary contact for all external office vendors (cleaning woman, special delivery services, handyman, etc.)
Distribute all incoming mail and packages
Help maintain general aesthetic of the office, including key areas such as the kitchen, copy room, and conference rooms

Skills/Qualifications:

Passion for creative content, brands, technology, entertainment, pop culture and marketing
2-3 years of relevant work experience
Positive, can-do approach to all tasks
Ability to manage multiple client deliverables/timelines while working in a fast-paced environment
Exceptional communication skills, written and verbal
Direct experience dealing with confidential information with integrity
Must be available to the team during and outside of standard business hours
Ability to work independently and with a team
Ability to generate ideas and work within minimal guidance
Strong analytical and problem-solving skills; research skills are a must
Detail-oriented and deadline driven with excellent written skills
Strong communication and interpersonal skills
Extremely organized and able to multi-task efficiently
Abides by timelines and has ability to prioritize tasks based on urgency
Must be resourceful
Proficient in Google products / G Suite

The Spirit of Full Picture
We take great pride in everything we do to nurture the well-being of our employees - from a comprehensive benefits program and flexible work arrangements to a strong focus on company culture with ongoing skill-building and wellness opportunities.

We are an equal opportunity employer, and we welcome all smart, creative, future-focused brains.

Company Benefits & Programs
Full time team members are eligible for the following:
· Comprehensive medical benefits including health, dental and vision coverage
· Remote-friendly, hybrid work model with offices in New York and LA
· PTO plan that varies by level and tenure
· Designated days off for mental health and wellness
· 401(K) plan
· Quarterly Company outings and team activities designed to promote knowledge and connectivity
· Full Picture University (FPU) and CEO master classes to fuel professional growth and development
· Mentorship from seasoned industry experts

HOW TO APPLY
Please send a cover letter, resume, and salary requirements to [email protected] with the subject "Executive Assistant, Brand & Strategy”.

No phone calls or emails.
 Full Picture
https://www.projectcasting.com/job/36693-executive-assistant-brand--strategy

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