Associate Producer in NY by Company 3

Job Description:
To oversee and manage the color workflow on assigned projects. Encourage and grow client relationships, along with supporting internal personnel collaboration. 

Main Duties

Artist 
Drive artist schedule and manage one to two Colorists session time.
Face to face interaction with assigned Colorist regarding sessions, new specs, and clientele.
Coordinate Colorist time off with the color production team.
Clients 
Act as the main point of contact for clients, via e-mail, phone, in-person meetings.
Maintain effective communication with clients regarding deliverables and job status, including billing updates when workflow changes;
E-mail prep guide, contact clients for specs and update all Work Order specs.
Bidding and Budget 
Gather all key information (boards, rough-cuts, source material, schedule, & delivery specifications, etc.) necessary to bid & manage project.
Regularly communicate budget status to clients.
Establishing a project workflow with the EP to fit the clients’ budget.
Preparations for Projects/Sessions 
Receive a PO for project and/or session prior to its commencement.
Have credit card authorization filled out and submitted to accounting prior to session for any COD clients.
Obtain all project details, source, delivery and shipping specs prior to the session.
Ensure all specs fit within the clients booked time and will meet their delivery deadlines.
Work with EP/ Ops to find alternative workflows to accommodate the clients’ delivery deadlines.
Ensure clients are aware of how and where to deliver elements
Make sure all necessary elements and prep are acquired prior to session allowing for adequate prep time.
Verify project is built and setup prior to session start / client arrival. Arrive a half-hour before first sup’d session when needed, double checking complicated setups/laydowns, etc.
Communicate weekend and holiday staffing needs to the production team.
Coordinate and schedule meetings with internal team on complex projects.
Execution of Job 
Create Work Orders for all billable, non-billable, testing and pro bono work. No work is to be done without a Work Order, no exceptions. Generate work orders based on the approved work order template.
Ensure that the production team is aware of any special set-up needs per project.[polycom, food orders...]
Greet and escort clients to the bays upon arrival.
Check in on artist, clients, color assists, and client services on a regular basis to make sure the session is well supported. The client should feel the producer’s presence and know that you are taking care of them.
Organize, supervise and monitor the progress of a session to make sure it is on schedule.
Make the production coordinator team aware of any known pick up shots coming their way
Update WO and the production coordinator team with any spec changes.
Communicate any machine downtime to production, operations, engineering, and clients and arrange for other solutions to keep the session on schedule.
Keep track of all elements pertaining to the projects being produced.
Supervise evening and weekend sessions (if required)
Final Delivery 
Coordinate the delivery of all required elements by the desired deadline date with the client/vault.
Email (via vault or yourself) the client all proper tracking information including contents and expected delivery date/time to the requested location.
Prepare & send all elements (credit lists, still frames, completed commercials), to our PR division for proper publicity.
Follow up with client after session to ensure all elements were received timely and accurately.
Final Billing 
Work with accounting to make sure the billing is properly done in accordance to the client’s needs.
Make sure all Work Orders are reviewed and actualized by yourself (with applicable accounting information: i.e. rates, billable hours, etc)
What You Bring
A solid understanding and background in Post-Production workflow.
Media Pulse and/ or post production scheduling software experience
Basic knowledge of offline editing workflows including but not limited to the understanding of EDL, XML, and AAF.
Knowledge of file based workflow
Excellent working knowledge with MS Excel, and at least one working experience with a production shot/asset tracking system.
Demonstrated superior written, verbal and interpersonal communication skills are needed. Proven planning and problem-solving abilities are required.
The ability to effectively handle multiple projects and reporting to multiple project managers.
Very strong ability identifying clear priorities and meeting department goals.
The ability to work overtime when necessary.
Strong client interaction skills with excellent customer service experience with internal and external clients.
Diversity and Inclusion at Company 3:
Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable and inclusive culture where every employee feels empowered and safe to show up to work as their full self.

It is our policy is to provide equal employment opportunities to all applicants and employees. Please inform the company's HR representative if you need assistance completing any forms or to otherwise participate in the application process.
 Company 3
https://www.projectcasting.com/job/8210-associate-producer

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